As a workspace administrator, you can assign Selective access for a list and its items to a user.

Make sure Selective access is enabled for the list.

If you want to assign selective access to the whole list at once, the list must have a parent hierarchy.

You can only assign selective access at the list level in the Users pane.

If you only want to assign selective access to specific list items, you can use either the Users pane or the Grid View of the list.

To assign Selective access to a whole list in Users :

  1. Select the cell in the Read or Write list column for the user you want to assign access to.
  2. Select the ellipsis that displays on the right-hand side of the cell.
  3. Select the list or lists you want the user to have access to.
    If you want to deselect any lists, select remove.
  4. Select OK.

To assign Selective access to list items in Users , where the list has no parent hierarchy:

  1. Select the cell in the Read or Write list column for the user you want to assign access to.
  2. Select the ellipsis   that displays on the right-hand side of the cell.
  3. Select the list items to which you want the user to have access.
    If you want to deselect any of the list items, select remove.
  4. Select OK.

To assign Selective access to a list item from the Gird View of a list:

  1. Select the cell in the Read or Write column for the list item you want to assign access to.
  2. Select the ellipsis symbol that displays on the right-hand side of the cell.
  3. Select the user or users you want to have access to the list item.
    If you want to deselect any of the users, select them again.
  4. Select OK.