Assign Selective Access to lists and list items

You can assign Selective Access either from the Users pane or from the Grid View of the list.

In Users, if the list has a parent hierarchy, then you can use the Read and Write columns to assign an individual user Selective Access to the list. If the list has no parent hierarchy you can use the Read and Write columns to assign the list items from the list to individual users.

In Grid View for the list, you can use the Read and Write columns to assign individual users to individual list items.

Read access enables users to view the list or list item data, but not amend it.

Write access enables users to both view and amend the list or list item data.

To assign Read or Write access to a list with a parent hierarchy in the Users pane:

1. Select the cell in the Read or Write list column for the user to whom you want to assign access.
   An ellipsis symbol displays on the right-hand side of the cell.
2. Click the ellipsis symbol.
   A dialog displays the lists in the parent hierarchy to which you can assign access.
3. Select the list or lists to which you want the user to have access.
   If you want to deselect any of the lists, click remove.
4. Click OK.
   The user has access to the list or lists.

To assign Read or Write access to list items in the Users pane, where the list has no parent hierarchy:

1. Select the cell in the Read or Write list column for the user to whom you want to assign access.
   An ellipsis symbol displays on the right-hand side of the cell.
2. Click the ellipsis symbol.
   A dialog displays the list items for the list.
3. Select the list items to which you want the user to have access.
   If you want to deselect any of the lists, click remove.
4. Click OK.
   The user has access to the list items.

To assign Read or Write access to a list item from the Gird View of a list:

1. Select the cell in the Read or Write column for the list item to which you want to assign access.
   An ellipsis symbol displays on the right-hand side of the cell.
2. Click the ellipsis symbol.
   A dialog displays the users in the model.
3. Select the user or users you want to have access to the list item.
   If you want to deselect any of the users, select them again.
4. Click OK.
   The user has access to the list item.