Workspace administrators can create numbered lists, which are useful when you need two or more list items to display with the same name.
Every list item must have a unique item name. In a numbered list, the numbers are the item names, and are automatically generated in sequential order. You can create a list property and assign it to act as a display name.
Display names provide a user-friendly name for the list items, and more than one item can have the same name.
Suppose you have multiple employees with the same name. Create an Employees list that contains each name, and a numbered list, #Employees, so there's a record for each individual. Create a list property and format it with the Employees list. In General lists, set this property as a Display Name for #Employees. You can then select names from the Employees list to be the display name for more than one item in the #Employees list.
This table shows what this looks like in the #Employees list Grid view.
|Item name||Parent||Code||Display name|
Note: The numbers generated for numbered lists perform the same role as a name in non-numbered lists. They're different to item codes, which may represent unique identifiers in systems you import from. For example: Staff numbers.
You can also use a numbered list where an item name in a source list is longer that 60 characters. For example, use a numbered list if products contain large Stock Keeping Units (SKUs). List item names have a character limit of 60 characters, but display names can be longer.
Numbered lists display in General Lists, where you can configure them as you would any other list.
It's good practice to prefix the name of a numbered list with a hash (#). This is useful where you want to distinguish a numbered list from the parent list you use to hold the display names. For example, you could name a parent list Employees and the numbered list #Employees.
Learn how to import data into a numbered list.